Get into the Habit of Being Seriously Organized Before 2020! – powerful tips, healthy hacks and lots of freebies!

how to get seriously organized
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Be an Active Participant in Your Future Reality

Simple tips, powerful hacks and great tips to organize your life for success

Work Smarter, Not Harder

So before I properly begin, I wanted to give a little disclaimer that I am a goal-driven person and an organizational freak. And being completely honest with you, I am proud of that for many different reasons.

First of all, effective planning helps me to avoid wasted time and stress and secondly, it enables me to embrace the chaos in my head. Because friends, I have so many thoughts and different ideas in my mind that if I don’t write everything down immediately I will go nuts. Not to mention the obvious fact that I will probably forget what I was thinking of. And if it happens creative chaos will turn into a destructive one. That’s why, in order to avoid this, I needed to develop a good strategy to manage my obsessive planning and turn i into an Effective Scheduling – Planning that enables me to manage my time effectively work smarter, not harder and live a balanced life.

Organized, Focused & Productive

As I said before, I am a goal-driven person and organizational freak which means that at the beginning of every month I’ve already had it all planned out. My schedule is prepared, my bucket list is created, my work and free-time activities are planned, my budget is set and even birthday presents for those of my friends who celebrate their birthdays in a given month are already bought or DIYed. Does this make me an obsessive planner? Well, it depends on your perspective. For me having it all planned out means being less stressed, more productive and mentally prepared for the new month. Having a clear vision for the next future gives me comfort, peace of mind and a sense that I am doing the right thing. But don’t get me wrong. Having it all figured out does not mean that I don’t leave some space to let new things into my life. Of course I do it. I like to keep my mind open to unexpected opportunities, new challenges and fun stuff I’ve never tried before otherwise my life would be suffering from boredom. 

But the truth is, if you want to achieve your goals and make your dreams come true you need to have a plan first. Because setting your goals and objectives without establishing action plans to achieve them is just a waste of time and energy. Goal without a plan is just a wish. And good intentions are nothing without action. Since there is no miraculous way 
your goals will just magically appear you need to organize your life for success. You need to  an active participant in your future reality. And this is how ou can easily do it here and now!

How to Get into The Habit of Being Seriously Organized Before 2020

Simple and Powerful Way to Plan Out Every Day, Week & Month!

Download Your FREE Printable Self-Reflection Worksheets

1. Self-Reflection Questions

Practicing self-reflection helps you to become aware of the current version of yourself, determine the level of success that you achieve and take the right actions to make good progress in your immediate future to feed your life purpose. 

Self-Reflection Questions to Ask Yourself Right Now:

💠 What is my strategic vision for my life?

💠 Are my goals aligned with my life vision?

💠 Am I keeping my priorities in check?

💠 Is the mental picture of my future capturing and inspiring?

💠How do I want to improve myself within this month?

💠 What can I do to nurture my mind, body, and soul more?

💠 What are the five things I would do more?

💠 What doubts I currently have? How can I ease them?

💠 What are my 3 major distractions in my daily life and how can I overcome them?

💠 Am I my BFF? How can I improve my relationship with myself?

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2. Fill Up Your Calendar Before Others Do

What’s your favourite Calendar App to stay in track? Or maybe you don’t have any. Some people relay on their memory, others write to-do list on a piece of paper and place it on a fridge or desk. Others prefer to use digital technology solutions to keep on track. 

While old-school methods for time management used by our grandparents are still good they may not be sufficient to keep track of meetings, appointment, birthdays, and other events especially if you are a busy and sociable person. That’s why if you want to be seriously organized and stop worrying about forgetting about your best friend’s birthday you should start using one of the calendar apps that will help you improve time management and make the most of every day. 

To schedule my day for maximum productivity I use Google Calendar which is the official calendar for Android devices. If you haven’t already tested it out you should give it a try! It’s definitely my favourite Calendar App for multiple reasons. 

First of all, Google calendar helps you to schedule like you have a personal assistant working for you 24/7 with the difference that it’s completely free (just remeber to pay your Internet bill). Second, Google Calendar is an extension of your memory and self helping you to avoid procrastinaiting. Third, Google calendar offers offers many customized features to create your unique calendar and become a master scheduler! (No, I’m not sponsored by them I just genuinly love Google Calendar!) 

Anyways, I highly recommend you choose a Calendar App that will work for you and start filling it up with all the things you need and want to do. 

Fill Up Your Calendar Before Others Do With:

  1. Important Meeting
  2. Social Events
  3. Medical appointmens
  4. Bill Payments
  5. Workouts
  6. Grocery Shopping
  7. Days Off
  8. Relaxing Activities
  9. Solo dates
  10. Fun activities
  11. Your family member’s and friends’ birthdays

3. Find Your Optimal Schedule

Schedule means getting things done. That is why you should not underestimate its importance, especially if you consider the monetary value of your time. And let me tell you, even if you are not at the working place in a particular moment, your time has still monetary value because you either saving money or investing them in your future. 

So take some time at the end of every week and schedule upcoming week for maximum productivity (learn how to become more productive HERE). Write down everything you need to accomplish in a new document (Google calendar, Outlook) on your phone or on your computer. Prioritize your tasks and set deadlines for any of them. Plan for maximum productivity BUT don’t overschedule. Be rational and always negotiate with yourself. Do not be your own tyrant. Design your ideal week and set yourself up for success. Start creating a successful future right now!

Schedule Your Day For Maximum Productivity (according to 3 x 8 rule and the Pareto Principle!)

  1. Plan Your Days According to 3 x 8h rule (8h of work, 8h of productive “me time”, 8h of quality rest. A 3 x 8h rule it a great way to achieve work-life balance. (Learn more about 3 x 8h rule HERE)
  2. Set 3 Daily Priorities (You can use the 20/80 Pareto Principle to set your priorities, eliminate your distractions and focus on personal and professional growth. 24 hours a day can be enough to get the most important things done if you eliminate distractions and time-wasters (in every area of your life). 
  3. Set realistic but challenging daily/weekly/monthly goals 
  4. Break down your goals into more realistically achievable steps and set deadlines for any of them
  5. Use the Pareto Principle to track your success and optimize what really matters in your life (According to the Pareto Principle, 20% of your work produces 80% of the result. This means that if you manage to identify that 20% correctly you will spend more time doing the right things that will produce the greatest outcome.)
  6. Create space in your schedule for unexpected opportunities that will emerge at some point especially in the course of developing a new capability
  7. Schedule Time To Relax – recharging batteries is crucial to our wellbeing and it’s the only way to be able to feel energetic again. If you deprive yourself of rest, sleep, food or other essential things in life you act against your body and as we all know it’s just a road to nowhere
  8. Plan for an ultra-effective and productive day the night before aka make a powerful to-do list
  9. Create your Weekly and Monthly Bucket List
  10. ALWAYS Track your progress

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4. Effective Finance Management

Adopt a Mindful Money Management Approach to Your Finances

  1. Reflect on your financial situation
  2. Redefine your relationship with money
  3. Create a successful budget
  4. Create better spending habits
  5. Make smart and purposeful financial decisions
  6. Adopt habits that will help you to achieve financial freedom

Set up a realistic budget

  1. Determine your monthly income
  2. Calculate your monthly expenses
  3. Divide your expenses into different categories
  4. Put a price tag on your expanses (each of them)
  5. Identify how much extra money you can put on your saving account every single month

Set financial goals

  1. Create an Emergency Fund
  2. Starting a Retirement Fund
  3. Pay off Credit Cards
  4. Set debt payoff goals
  5. Set savings goals
  6. Become a Practical Minimalist aka Live on Less than you earn (that’s how you save your money)

Become a Mindful Customer

  1. Make rational consumer decisions based on your real needs, not artificial ones invented by marketers to sell more and more products
  2. Plan your shopping (always make a grocery list, use the internet to search for discounts, coupons, and special offers)
  3. Improve your customer behavior
  4. Identify the factors influence your purchasing habits
  5. Stop mindlessly spending your money constantly buying new stuff that you don’t even need or use
  6. Become a mindful buyer who knows exactly what their real needs are

Use Financial Apps to Manage Your Finances Mindfully

  1. Mint (link) – saving and budgeting app
  2. Acorns (link) – saving and budgeting app
  3. PocketGuard (link) – extra money spending app
  4. You Need a Budget (link) – create a budget within your actual income
  5. Prism Bills&Money (link) – organizing and paying bills app
  6. Albert (link) – saving, budgeting and paying a debt app
  7. Travel Wallet (link) – travel budget and expense app
  8. Wally (link) – professional expense report app
  9. Tycoon (link) – Freelancers app
  10. SnipSnap (link) – digital coupon app
  11. ShopKick (link) – rewards for shopping online and in-store app
  12. GroceryIQ (link) – intuitive shopping list app
  13. Bill Watch (link) – managing, organizing and reminding bills payment app
  14. Venmo (link) – splitting bills and sharing transactions app
  15. Personal Capital (link)– investment optimization app

5. Take Care Of Your Health

Phisical Health

Have you ever noticed how good even a little physical activity makes you feel? It’s because during exercise our body releases endorphins and increases dopamine and serotonin levels. This magic trio made up of your natural happy chemicals is all you need to activate your happiness mode. Furthermore, regular workouts boost your energy levels, reduces stress, increases self-esteem and keep you in good shape. Need I say more? So instead of looking for an excuse to skip your workout think how great you will feel afterward and hit the gym, go for a walk or do a full body workout at home. Working out does not mean that you need a gym membership and lift heavy weights and build muscles. Being active means taking care of your mental and physical health. So stop looking for excuses and build your own workout routine. Create workout plans that fit your schedule and goals and start your journey to a healthier you.

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Mental Health

Plan and schedule mental health self-care. Take some time to clean out the mind clutter and self-reflect on your mental wellbeing.

Sometimes we don’t even realize how much intrusive thoughts, difficult emotions, and stressful situations that happen during the week affect our life. We just keep through our endless to-do list trying to be productive and self-motivated completely ignoring our mental health. But the truth is that you cannot be healthy, productive, motivated and focus on your goals if you feel emotionally drained and worn-out. That’s why it is so important to take care of your mental health starting from a regular Mental house-keeping. What better moment to declutter your mind and free up your mental space that a Sunday morning? Here are some great ways to do that:  

  • Keep Out Unwelcome Guests – let go of negative people
  • Challenge your negative thinking and negative self-talk through journaling
  • Meditate
  • Use simple breathing techniques to relax and de-stress
  • Keep a journal as a therapeutic form of emotional release
  • Use positive affirmations to boost your self-esteem and confidence
  • Incorporate a digital detox into your daily routine – switch off and live in the moment!

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7. Plan & Schedule Time Alone On Purpose

How much time do you spend alone on an average day? Is it too much or not enough? Or maybe you’ve never thought about that. Time alone is one thing that most of us wish we had more of but the truth is we don’t even realize how much time between work, school, and other obligations we waste doing nothing. Just think about all of these hours you spend traveling, commuting to work, waiting in line to get something done, doing the grocery shopping, eating a lunch, scrolling through social media, getting ready in the morning, watching tv in the evening or doing any other thing that does not require your full concentration. Because let’s face it if you commute by train or waiting in the queue you can use this time to do something meaningful, purposeful and just useful. The time we spend on doing something completely insignificant is the time we waste and we can’t get it back again. It is, therefore, better to spend your time alone on purpose. You can use your time alone doing something purposeful that fuels your personal growth. That would be a great opportunity to create a win-win situation all the time. And you know what? It’s easiet than you think. But if you need some inspiration, here are my ways to inhence my alone time:

  1. Cultivate Self-Reflection
  2. Conduct the Self-Evaluation
  3. Engage in Self-Education
  4. Gain Inspiration
  5. Practice Positive-Thinking
  6. Cultivate Self-Care
  7. De-stress and Unwind
  8. Ground Yourself using Mindfulness techniques

More about Spending Time Alone On Purpose HERE

mental health

Best Posts About Achieving Goals:

  1. 8 Simple Steps to Set Yourself Up for a Successful 2020 HERE
  2. One Simple Habit to Make Motivation Flow Effortlessly Every Single Morning HERE
  3. Powerful and Smart Ways to Manage Your Time Efficiently and Effectively HERE
  4. 5 Steps to Success in Achieving Your Goals HERE
  5. How to Stop Procrastinating HERE
  6. 12 Daily Habits For More Interesting, Exciting and Fullfiling Life HERE
  7. 10 Life-Changing Morning Rituals HERE
  8. 6 Simple Ways To Live A Healthier Lifestyle HERE
  9. How To Start Eating Mindfully HERE
  10. Put Yourself In A Positive Headspace HERE
  11. The science of motivation HERE
  12. 10 simple ways to bring mindfulness into your daily life HERE
  13. 10 Powerful Habits to Boost Your Confidence HERE
  14. Ho to Get Unstuck Immediately! HERE

8. Celebrate Your Success

(Big Achievements & Small Victories)

Most of my friends when asked about celebraiting their accomplishements admit that they rarely, of ever do it. They set a goal, put all their effort to achieve it and once they achieve it they immediately move forward to another goal completely forgetting about celebraiting their success. That’s insane!

People should always celebrate their achievements, even small victories count and should be acknowledged. It’s the best part of the whole process of the self-development process and a great opportunity to appreciate oneself. Without it what’s the point of working so hard for success? Besides, the efforts of tracking even small achievements every single day enhance your motivation, boost your self-esteem and drastically increase your life satisfaction. In other words, celebraiting your accomplishements is crucial for your long-term success and happiness. 

So next time when you accomplish a goal, stop for a moment, acknowledge your success and celebrate it! Be proud of your big achievements and small victories. Be proud of yourself and appreciate yourself more. And if you need some inspiration, here are my favourite ways to celebrate achievements: 

  1. Start a Success Journal
  2. Share the news with family and friends
  3. Write a list of everything you learned from this experience
  4. Reflect on the path you took
  5. Treat yourself with your favourite dessert
  6. Watch a favorite movie or a TV show
  7. Buy yourself a little gift
  8. Go on a solo date
  9. Invite your friends for a dinner
  10. Practice Mindfulness
  11. Practice positive self-talk standing in the front of a mirror
  12. Indulge in relaxation

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P.S.

Stay Positive

Be Mindful

and Get into the Habit of Being Seriously Organized!

xo Kate

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Thank you for the pointers. My life always seems like a huge cluttered mess. Part of that is just because I’m a teacher, but in the last year, I’ve had a lot of repairs to take care of at home, and things keep piling up faster than I can take care of them. I definitely need to take a step back and do some of this. Monday is a holiday, so that’ll give me an extra day to start decluttering…

About Me

Hey, I’m Kate. I am a blogger with a holistic & mindful approach to life. If I am not here it’s because I’m enjoying my creamy cappuccino in one of my favourites coffee shops… 😎

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